Enterprise Architecture Committee
By-Laws


ARTICLE I - ESTABLISHMENT OF COMMITTEE

The Information Services Board (Board) establishes the Enterprise Architecture Committee. The Department of Information Services (DIS) will provide staff support to the Committee.

ARTICLE II - ROLE

The roles and responsibilities of the Committee are as follows:

  1. Review and Recommend Policies.
    1.1 Serve as the governing body for the state of Washington's enterprise architecture program, subject to final review and approvals of principles, practices, policies, models, standards and guidelines by the Board.
    1.2 Review, analyze, develop and recommend architectural standards to the Board.
  2. Advise ISB on the enterprise architecture of the state of Washington.
    2.1 Provide input, advise ISB on the methodology and content.
    2.2 Review reports; make recommendations to the Committee
  3. Appoint advisory groups, short-term task forces, study groups, or other ad hoc working groups.
  4. Report regularly to the Board on the enterprise architecture process.

ARTICLE III - MEMBERSHIP AND TERM OF OFFICE

  1. Membership. Membership shall include voting members, one non-voting ex officio member, plus the Chief Enterprise Architect supporting the committee.

    1.1 The initial Committee members are to be approved by the ISB. Voting members of the Committee shall recommend subsequent members to the ISB for approval.
      1.1.1 Voting appointees shall be nominated from state agencies that can include representation from the Judicial Branch, Legislative Branch, separately elected officials, or any combination thereof
      1.1.2 The DIS Deputy Director, Management and Oversight of Strategic Technologies Division is a non-voting, ex officio member.
    1.2 The Committee Chair shall be elected by the voting members of the Committee subject to the approval of the ISB. In order to ensure adequate availability of the Chair, the committee may choose to use a Co-Chair structure instead of a Chair/Vice-Chair Structure.
      1.2.1 Election of the Chair(s) shall be annually, beginning with the first election.
      1.2.2 The Chair(s) may serve a maximum of two, one-year terms.
      1.2.3 Should a Co-Chair structure be used, the Co-Chairs will determine in advance which one will act as Chair for a meeting.
    1.3 The Vice Chair is to be selected by the Committee Chair, from voting members of the Committee.
      1.3.1 Appointment as the Vice Chair shall be annually, beginning with the first appointment.
      1.3.2 The Vice Chair may serve a maximum of two, one-year terms.
  1. Terms of Office. The terms of office for the each member shall be as follows:
    2.1 The voting members shall have two-year terms, except f or the initial term when the three members shall be appointed for an initial one-year term.
    2.2 A member may be reelected and may serve a maximum of four years as a Committee member, except for those appointed for an initial term of one year, who may serve a maximum of three years as a Committee member.
    2.3 As Deputy Director of DIS, this appointee is a permanent member of the Committee.
  1. Resignation. Any Member may resign at any time by delivering written notice to the Chair, or by giving oral notice at any meeting of the Committee.

  2. Vacancy.
    4.1 Chair To Nominate Replacements. Subject to ISB confirmation, the Committee Chair shall make replacement appointments to fill vacancies or special cases as the need arises, but such appointments shall expire with the end of the regular term of the member being replaced.
    4.2 Nominations. All nominations to make a vacancy replacement are to be made within thirty days of receipt of the resignation notice.
    4.3 Replacement of Appointed Members - Absenteeism.
      4.3.1 Appointed members may be replaced at the discretion of the committee.
      4.3.2 After written notification to the Member, the Chair shall nominate a replacement.

ARTICLE IV - OFFICERS

  1. Chair. The presiding officer of the Committee shall be the Chair. The Chair shall call and preside over all meetings of the Committee, appoint the Chairs and members of Sub-Committees, and do all such other acts and duties as are appropriate for or delegated to the Chair by the Committee.

  2. Vice-Chair. The Vice Chair shall preside in the absence of the Chair, as well as act for the Chair, and do all such other acts and duties as are delegated to the Vice-Chair by the Committee.

ARTICLE V - MEETINGS

  1. Quorum. A quorum for the transaction of business shall constitute not less than fifty percent of the members of the Committee. The Members present at a meeting at which a quorum is not constituted may elect to proceed with the business of the meeting subject to ratification of such action by a quorum at a subsequent meeting.

  2. Manner of Participation.
    2.1 Discussion. Only Members of the Committee and such other persons as are recognized by the Chair shall be permitted to participate in discussion of matters before the Committee, unless otherwise authorized by a majority vote of the Members.
    2.2 Chair Votes. The Chair shall have the same voting rights as any other Member of the Committee.
    2.3 Member Voting - No Proxies. Only Members may vote. A vote by proxy is not allowed.
    2.4 Majority Vote. The act of the majority of the Members present at a meeting at which there is a quorum shall be the act of the Committee.
  1. Attendance by Communication Equipment. Meetings may be held by means of conference telephone call or any other communications equipment that allows all persons participating in the meeting to speak to and hear all participants. Participation by such means shall constitute presence in person at a meeting.

  2. Robert's Rules. Robert's Rules of Order shall govern the meetings of the Committee.

  3. Minutes of Meetings. Minutes shall be made of all Committee meetings. Minutes shall be promptly submitted to Members after each meeting. Minutes will be reviewed, corrected as needed, and adopted at the next Committee meeting.

ARTICLE VI - ADVISORY GROUPS

  1. Advisory Groups. The Committee may establish standing and ad hoc advisory groups including short-term task forces and study groups, as it deems appropriate.

  2. Purpose. Prior to the appointment of members, the Enterprise Architecture Committee shall provide a written purpose and objectives for advisory groups.

  3. Membership and Chair. The Committee Chair shall appoint the Chair and members of each advisory group, subject to confirmation by the DIS Director.

  4. Limited Time Existence of Ad Hoc Advisory Groups. Unless the Committee Chair specifies a shorter period, ad hoc advisory groups can exist for a maximum of one hundred and eighty days, from the date of their establishment.

  5. Advisory Only. The actions of the advisory groups shall be advisory only.

  6. Report to the Board. The Committee is to supervise the advisory groups and report on their activities in its regular monthly reports to the Board.

 

 

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